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One of the crucial phases of any real estate deal is the closing process. This part of the journey often causes anxiety for both buyers and sellers due to its complex nature. As real estate professionals, understanding the closing process’s ins and outs can empower us to offer the best service to our clients. Here’s a quick rundown of what you can expect during the closing process of a real estate transaction.

Step 1: Contract Ratification

Closing starts as soon as both parties sign the sales contract, marking it as “ratified.” This document outlines the property price, the agreed-upon closing date, and any contingencies that must be addressed before that date. As a realtor, ensure all stipulations are clearly defined and accepted by all parties involved.

Step 2: Opening Escrow

The next step is opening an escrow account with a neutral third party (often a title company). The buyer’s earnest money deposit is held here to protect both parties and ensure the transaction proceeds smoothly. It’s essential to explain this process to clients to establish trust.

Step 3: Title Search and Insurance

A title company carries out a title search to confirm that the property title is clean, free from liens or disputes. They then issue title insurance, protecting the lender and the new homeowner from any future disputes.

Step 4: Home Inspection and Appraisal

A licensed professional conducts a home inspection to uncover any potential issues with the property that could affect its value or habitability. Shortly after, an appraisal is done to ascertain the property’s fair market value. Both these steps can lead to further negotiations if serious issues are uncovered, or if the appraisal value is significantly different from the sales price.

Step 5: Loan Approval

For transactions involving a mortgage, the lender’s final loan approval is necessary. The underwriting process ensures the borrower meets all financial requirements. Keep your clients informed throughout this stage as delays or problems can occur, affecting the closing timeline.

Step 6: Closing Disclosure Review

Three days before closing, the buyer receives a Closing Disclosure outlining the final closing costs, loan terms, and other transaction details. As agents, we should encourage buyers to review this document carefully, as it provides the opportunity to clarify and resolve any discrepancies.

Step 7: The Final Walkthrough

Before the closing meeting, a final walkthrough is conducted to ensure the property is in the agreed condition, and all necessary repairs have been made.

Step 8: The Closing

At the closing meeting, all final documents are signed, funds are transferred from escrow, and the buyer receives the keys. It’s the end of a journey that started weeks or months before.

In the whirlwind of the closing process, our role as real estate agents is to provide guidance, answer questions, and facilitate communication. By educating ourselves about each step of the closing process, we not only enrich our professional skills but also ensure our clients’ experiences are as seamless and stress-free as possible.

Until next time, happy selling!


Remember, at Estate Ai, we’re here to help you speed up your online lead conversion process. Let us help you close more deals and grow your real estate business!